Regulations

BYLAW II – MEMBERSHIP

2. Members of the Students’ Union shall be any student currently registered in at least one credit course at the University who has been assessed the Students’ Union Fees for the current University semester.

REGULATION VIII – STUDENT ASSOCIATIONS

1. In this Regulation, unless the context otherwise requires:
   a. “Club” means any organization ratified by the Student Union in accordance with this Regulation, except for a Course Union;
   b. “Council” means the governing body of a Course Union;
   c. “Course Union” means a Department-specific organization of Members, ratified by the Student Union in accordance with this Regulation;
   d. “President” means the Executive Officer and primary contact of a Student Association;
   e. “VP Finance” means the Executive Officer responsible for the finances of the Student Association;
   f. “VP Events” means the Executive Officer who is the main contact for event planning;
   g. “Event” is any gathering of 2 Members or more for the purpose of a meeting or social gathering in relation to the purpose of the specific Student Association;
   h. “Department” means any academic field available for study at the University;
   i. “Executive member” means any duty elected or appointed governing member of a Club or Course Union;
   j. “Student Association, per Bylaw 1, shall mean clubs or, course unions groups ratified by the Student Union.

General Provisions

2. The Vice President Internal, or their designate, shall be responsible for the implementation, enforcement, and oversight of this Regulation.

3. It is the responsibility of the Vice President Internal to organize, advertise, and facilitate at least one Orientation/Student Association Council meeting per semester.

4. Student Associations are formed under and subject to this Regulation.
Ratification of Student Associations

5. New Student Associations applications will only be accepted during the periods of August 1 to the first (1st) Friday of October; and January 1 to the first (1st) Friday of February. New Student Association applications may only be ratified in the months of August, September, October, January and February.

6. Members may establish a new Student Association or bring forward an existing organization for ratification into the Student Union as a Student Association by following the established application process and meeting the requirements of this Regulation. A proposed Student Association must satisfy all of the following criteria:
a. designate at least three Executive members, including a President, VP Finance, and VP Events;
b. submit a completed registration form in a timeframe in accordance with the
guidelines in Part 4 of this regulation;
c. not have purposes inconsistent with the Constitution and Bylaws of the Student Union;
d. not overlap with the scope of an existing Student Association;
e. allow for membership in accordance with this Regulation; and
f. not engage in supporting any unlawful activity.

7. Course Union must also submit to the Membership Outreach Coordinator a constitution which shall include, but is not limited to, all articles and bylaws listed in the Sample Constitution provided by the Office of the Vice President Internal.

8. There may be up to one (1) Course Union for every Department.

9. Two of the three signing authorities of a student association shall be the President and the VP Finance.

10. A student may be a signing authority to a maximum of one Student Association per academic year.

11. An application for ratification of a proposed Student Association must include:
a. the proposed name;
b. the name of the first President, VP Finance and VP Events;
c. the name and signatures of three signing authorities;
d. the purposes of the Student Association;
e. A petition of at least thirty-two (32) Members who are currently attending UBCO in support of the proposed Student Association; and
f. the Student Association Code of Conduct signed by the three signing authorities.

12. The Vice President Internal and Membership Outreach Coordinator shall receive all proposed Student Association applications, and the Student Association Oversight Committee shall review them and make recommendations to the Board of Directors.

13. The Vice President Internal may require the applicants of a proposed Student Association to provide any additional information that they believe to be necessary to make a decision with respect to the ratification of the proposed Student Association.