On-campus
event application

On-campus event details

Off-campus event details

Online event details

Please see the UBC Okanagan Campus Security Event Application – Step #4 using the following link: https://security.ok.ubc.ca/events/

UNC200 Ballroom

• Capacity for 136 seated banquet-style or 200 standing or seated theatre-style
• Built-in screen, overhead projector, microphone and surround sound system
• Must be booked at least 2 hours in advance of event start time for set-up
• Set up of tables/chairs (must be done by Facilities Management and requested 21 days in advance of the event date via the Facilities Management Event Request form, available upon request from SUO)
• If music and dancing is part of the event, SOCAN and Re:Sound fees apply and will be paid from your Student Association account after your event

ADM026 Theatre

• Capacity for 200 in a fixed tablet tiered setting with plush seating
• 40′ x 27′ x 33′ Raised stage, floor to ceiling curtains
• Multimedia projector, speaker system, microphone (wired and/or wireless handheld or wireless lapel)
• Computer, Blu-ray, HDMI, VGA w/audio, document camera, wireless presentation
• Professional stage lighting and lighting control, two lighting tripods for close stage-mounting of lights if required
• Technical Booth
• Touch-top podium with DVD, VCR, LCD Projection, 20” screen and sound system enables control of all the audiovisuals
• Outdoor Marquee sign available on request (cost for set up)

ADM 026 Requirements

• Must be booked at least 2 hours in advance of event start time for set-up
• If 50 people or more are expected to attend, a Campus Security Event Application is required 10 days in advance
• Technical Booth available with skilled technicians. Rate 4-hours: $200. For performance events a technician is mandatory at $50 per hour with a minimum of $200
• No food or drink permitted
• For Campus Security Event Application, please see: https://security.ok.ubc.ca/events/

All SUO Event Equipment loans are for the benefit of the organization and the convenience of the Students Associations. If this equipment is not returned in good working condition, or is/are not returned to the SUO, the SUO holds the rights to charge the Student Association responsible. All SUO Event Equipment is booked on a first-come, first-serve basis, if available. Guidelines:

• The SUO Event Equipment is/are to be used for Student Association activities only
• The Person responsible for safeguarding and properly using any event equipment
• If any event equipment is stolen, damaged or returned late, the SUO holds the rights to charge the Student Association for any and all damages or replacements
• The person responsible must report any damages
• The person responsible must return the equipment at the designated time to the SUO
• This equipment will not be removed from, or used anywhere off-campus from UBC-O